Camp Planning Process
A form will go out after ticket sales to plan the IC camp. Please fill this out if you wish to camp IC so we can get a better idea of how to structure the IC space. Those with communal spaces will get priority for the main circle of the camp. Booking is not needed for the OC camp. There will be plenty of room for everyone.
Our events plan the in-character campsite layouts with the assistance of camp planners. You must follow the camp planner’s instructions on where to set up your in-character tents. You must make the camp planner aware of any requirements you have for your setup, including size and number of tents, location preferences, accessibility needs, electricity needs, and attendee avoidances.
Camp Layout
The IC camp for Event 2 will be in woodland. An illustrated map will come closer to the event.
- In the centre of the camp will be the Command Hub, for IC and OC player logistics.
- Divisions will be arranged around this hub, each with their own dedicated area.
- The final layout will be confirmed after a future site visit.
- The camp should be less than 100m from the toilet block.
Setup Requirements
All tents must be set up so their main door is accessible:
- Do not block someone else’s door when setting up your tent nearby.
- Leave at least 2m between guy ropes for any paths.
- Aim to cross your guy ropes with your neighbours if there isn’t meant to be a path between tents.
- Leave at least a 3m road between the main camp area and the car park for vehicle (and ambulance) access.
Accessibility
Individuals with accessibility needs will have priority with camp plans, to enable them to stay in the game as much as possible and offset mobility and fatigue-based breaks. You will be given options on camping locations based on your individual requirements.
We are currently investigating options for electricity for medical needs.
Game provided tents will always be wheelchair accessible.
IC Suitable Tents
Since this is a sci-fi game, both modern and historical tents are permitted for IC camping. The more sci-fi looking tent you can bring the better!
- We are encouraging players to set dress their tents, adding banners or scifi props wherever possible.
- Communal areas are highly encouraged in addition to camping tents.
- Pop-up gazebos are encouraged as easily constructed communal tents; “party” gazebos are discouraged and less likely to withstand bad weather.
- Some tents are more suitable for specific Planet Origins:
- Canvas bell tents are very suitable for Sultonia, and somewhat for Earth. They are less suitable elsewhere.
- Military tents are more suitable for Geostation Kessler.
We do not regulate whether attendees tents are fully accessible: modern tents and some bell tents may not be accessible to wheelchair users. We ask that attendees make efforts to provide accessible spaces in any larger group tents they intend to invite other players to.
OC Camping
Our OC camping area will be on a field next to the toilet block, for all crew, and players who do not wish to camp IC.
Site Facilities
- Main toilet block just outside the woodland, with a washing up space.
- Additional facilities tbc.
Catering
Catering
There will be a caterer set up in the main camp, details are currently being confirmed. Meal tickets must be bought in advance.
Self-Catering
You are welcome to self cater.
- There is an outside sink for general use. Please do not use the toilet sinks to wash cooking equipment.
- Further facilities to assist with self-catering tbc.
Firepits
Fires are permitted in the camp, but follow a few restrictions.
- Strictly no ground fires. All fires must be raised and contained.
- Please bring your own fire wood, do not remove wood from the ground or any structures.
- You must have a fire extinguisher or water bucket nearby.
- Never leave a fire unattended: you must quench the fire before leaving it.